Billericay Library

Privacy Policy

Effective from 25th May 2018

The Billericay Educational Trust (Administered by the Great Burstead Exhibition Foundation) also referred to as The Trust.
This privacy policy explains what personal information we collect from you whilst visiting our website and/or when applying for any financial assistance from The Trust, in compliance with UK and European law.
Under new EU legislation, (GDPR), we are obliged to tell you how we use personal data of applicants and visitors to the website. We do not store any personal data of visitors to the website but we process personal data that is provided to us via the contact form to reply back to you.

Summary of how we use your data
The Trust uses your personal data to manage and administer your applications and your involvement with Trust matters, and to keep in contact with you for these purposes.
Where we rely on your consent, such as any consent we seek when contacting you, you can withdraw this consent at any time.
We will hold information where you (or your parent) have given consent, so that we can ensure we are aware of your circumstances so that you are supported appropriately.
The following information, sets out our approach to data protection together with our responsibilities for implementing the policy and monitoring compliance;
• aligns with and covers the measures as a minimum;
• has been/is in the process of being, approved by the Trustees and is being/has been communicated, to all relevant personnel.
• will be reviewed and updated at planned intervals or when required to ensure it remains relevant.

Consent
In specific situations, we collect and process your data with your consent.
When collecting your personal data, usually only relating to your contact details, we will always make it clear which data is necessary in connection with a particular service we offer

Legal compliance
If the law requires us to, we may need to collect and process your data.
Legitimate interest
In specific situations, we will require your data to pursue our legitimate interests in a way which might reasonably be expected as part of running our charity and which does not materially impact your rights, freedom or interests.

Your right to withdraw consent
Whenever you have given us your consent to use your personal data, you do have the right to change your mind at any time and withdraw that consent. However we will still be required to hold your information if you have used our services This information will be held for five years following the last payment of any award.

What sort of personal data do we collect?
If you request a service from the Trust we will require only information and personal data, detailed on our registration form relevant to providing the requested service.

What information do we collect?
We collect and process personal data from you or your parent when you join and when we carry out annual renewals of your membership. This includes:
• your name
• your date of birth,
• your home address, email address and phone number;
• your payment and/or bank account details, where you provide these,
• Some of the information will be generated as part of your involvement with us, including financial information of applicants and family members of applicants

How your data is stored?
Data security matters to us and all our clients. We will treat your data with the utmost care and take all appropriate steps to protect it.
Access to your personal data is password protected when held in cloud-based software. Hard copies of documents are stored in a secure location
We do not save or store any information online in a database via our website.
The systems used for processing and storing your data are password protected and encrypted (Please see the Website Provider's own privacy statements by using the links below).
The data and information provided on application forms is held at The Billericay School (Compass Education Trust) which provides administrative support to Billericay Educational Trust

How long will we keep your personal data?
When we collect or process your personal data, we will only keep it for as long as is necessary for the purpose for which it was collected.
The Trust will keep the personal data, hard copies and financial information for 7 years after the last relevant award so we can comply with our legal and contractual obligations.


Online software Privacy Statements
Privacy Policy for Website Provider: https://www.fasthosts.co.uk/terms/privacy-policy

What information do we collect?
When you visit our website we collect your personal information in a way which does not identify anyone. We only record data such as the type of web browser and operating system you are using, the pages you visit, and the date and time of your visit. We cannot identify you personally from this information and we will not associate any data gathered from this site with any other personally identifying information from any source. We do not attempt to collect any personal data about you through this web site unless you provide it to us voluntarily; for example, by sending us an email.
The trust collects personal data and personal financial information for the purpose of assessing applications.

What we do with your information
We will always be clear about why we need the details we ask for, and ensure your personal information is kept as secure as possible.

Who will we share this data with, where and when?
We share your personal data with The Billericay School and a small number of individuals in other educational establishments who support work of the Trust. and the providers of the Trust website.
Personal data may be shared with government authorities and/or law enforcement officials if required for the purposes above, if mandated by law.

The Data Protection Act
In accordance with the General Data Protection Regulations 2018, we have a legal duty to protect any information we collect from you. We use encryption software to safeguard your data, and keep strict security standards to prevent any unauthorised access to it.

What rights do I have?
You have the right to ask us for a copy of your personal data; to correct, delete or restrict (stop any active) processing of your personal data; and to obtain the personal data you provide to us with your consent in a structured, machine readable format.
In addition, you can object to the processing of your personal data in some circumstances (in particular, where we don’t have to process the data to meet a contractual or other legal requirement.
These rights may be limited, for example if fulfilling your request would reveal personal data about another person, or if you ask us to delete information which we are required by law to keep or have compelling legitimate interests in keeping.
To exercise any of these rights, you can get in touch with us, using the details set out below. If you have unresolved concerns, you have the right to complain to the Information Commissioner’s Office.
Much of the information listed above must be provided on a mandatory basis so that we can make the appropriate legal checks. We will inform you which information is mandatory when it is collected. Some information is optional, particularly information such as your medical information. If this is not provided, we may not be able to provide you with appropriate assistance, services or support.
Your continued use of the Billericay Educational Trust website confirms your ongoing acceptance of the Terms and Conditions herein